MTP PAC 2023 Annual General Meeting
Put your name forward for one of the executive roles for the 2023-2024 school year!
The election will be held by secret ballot on Thursday, June 8 at 7PM
PAC Executive Roles & Responsibilities
President
- The President will:
- chair regular and annual general meetings;
- speak on behalf of the Council;
- consult with Council members before acting on any matter that has not been previously decided upon or approved by the membership;
- ensure that an agenda is prepared;
- appoint committees where authorized by the membership or executive;
- ensure that the Council is represented in school and district activities;
- ensure that Council activities are aimed at achieving the purposes set out in the constitution;
- be a signing officer; and
- submit an annual report to the PAC membership.
Vice-President
-
The Vice-President will:
- a) support the president;
- assume the duties of the president in the president’s absence or upon request;
- assist the president in the performance of his or her duties; and
- be a signing officer.
Secretary
-
The Secretary will:
- a) ensure that members are notified of meetings;
- record and file minutes of all meetings;
- keep an accurate copy of the constitution and bylaws, and make copies available to members upon request;
- prepare and maintain other documentation as requested by the membership or executive;
- ensure safekeeping of all records of the Council; and
- may be a signing officer.
Treasurer
-
The Treasurer will:
- be a signing officer;
- ensure all funds of the Council are properly accounted for;
- disburse funds as authorized by the membership or executive;
- ensure that proper financial records and books of account are maintained;
- report on all receipts and disbursements at regular and executive meetings;
- make financial records and books of account available to members upon request;
- have the financial records and books of account ready for inspection or audit annually;
- with the assistance of the executive, draft an annual budget;
- ensure that another signing officer has access to the financial records and books of account in the treasurer’s absence;
- submit an annual financial statement at the annual general meeting; and
- submit annual reports to funders as required, e.g. to BC Gaming Branch.
DPAC Representative
-
The DPAC Representative will:
- attend meetings of the DPAC and represent, speak, and vote on behalf of the Council;
- maintain current registration of the Council;
- report regularly to the membership and executive on all matters relating to the DPAC; and
- liaise with other parents and DPAC representatives.