MTP PAC 2023 Annual General Meeting

Put your name forward for one of the executive roles for the 2023-2024 school year!

The election will be held by secret ballot on Thursday, June 8 at 7PM

PAC Executive Roles & Responsibilities

President

  • The President will:
  1. chair regular and annual general meetings;
  2. speak on behalf of the Council;
  3. consult with Council members before acting on any matter that has not been previously decided upon or approved by the membership;
  4. ensure that an agenda is prepared;
  5. appoint committees where authorized by the membership or executive;
  6. ensure that the Council is represented in school and district activities;
  7. ensure that Council activities are aimed at achieving the purposes set out in the constitution;
  8. be a signing officer; and
  9. submit an annual report to the PAC membership.

Vice-President

  • The Vice-President will:

  1. a) support the president;
  1. assume the duties of the president in the president’s absence or upon request;
  2. assist the president in the performance of his or her duties; and
  3. be a signing officer.

Secretary

  • The Secretary will:

  1. a) ensure that members are notified of meetings;
  1. record and file minutes of all meetings;
  2. keep an accurate copy of the constitution and bylaws, and make copies available to members upon request;
  3. prepare and maintain other documentation as requested by the membership or executive;
  4. ensure safekeeping of all records of the Council; and
  5. may be a signing officer.

Treasurer

  • The Treasurer will:

  1. be a signing officer;
  2. ensure all funds of the Council are properly accounted for;
  3. disburse funds as authorized by the membership or executive;
  4. ensure that proper financial records and books of account are maintained;
  5. report on all receipts and disbursements at regular and executive meetings;
  6. make financial records and books of account available to members upon request;
  7. have the financial records and books of account ready for inspection or audit annually;
  8. with the assistance of the executive, draft an annual budget;
  9. ensure that another signing officer has access to the financial records and books of account in the treasurer’s absence;
  10. submit an annual financial statement at the annual general meeting; and
  11. submit annual reports to funders as required, e.g. to BC Gaming Branch.

DPAC Representative

  • The DPAC Representative will:

  1. attend meetings of the DPAC and represent, speak, and vote on behalf of the Council;
  2. maintain current registration of the Council;
  3. report regularly to the membership and executive on all matters relating to the DPAC; and
  4. liaise with other parents and DPAC representatives.